Training Record Management System
Request Information
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SET Safety’s training record management software makes compliance simple. Digitally store all training records and certificates, automate expiry alerts, and manage company-wide training requirements through a customizable training matrix.
Designed for safety professionals across a wide range of industries, our training tracking software delivers detailed exception reports and complete visibility into your team’s compliance status, all from one easy-to-use platform.
Digital Record & Certificate Storage
Training & Certification Expiry Alerts
Detailed Exception & Gap Analysis Reports
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Simplify Training Record Management
Keeping track of employee training has never been easier.
With SET Safety’s robust training record management software, you can upload records and certificates from any training provider, then automate expiry alerts to notify employees, supervisors, and managers before deadlines approach.
Our enterprise-level learning management system (LMS) fully integrates with the training matrix.
Where training records are expired or missing, this feature will assign online training to user accounts.
Build engaging content using SCORM and multimedia files, set course options, and distribute training through access codes, the integrated training matrix, or role-based permissions, all from one secure platform.
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TRMS Features
Training Record Management System Comparison
| Standard | Advanced | SET Safety | |
|---|---|---|---|
| Training Record Storage | |||
| Bulk Record Uploader | |||
| Administrator Access | |||
| On-Demand Reporting | |||
| Automated Expiry Notification | |||
| Cloud Security Essentials | |||
| Scheduled Excel Reports | |||
| Training Record/Certificate Image Capture | |||
| Auto-Archiving of Older Records and Certificates | |||
| Role Defined User Access | |||
| Mobile Functionality | |||
| Dashboard Reporting | |||
| Training Matrix | |||
| Gap Analysis and Trend Data | |||
| Digital Certificate Wallet | |||
| Offline Functionality | |||
| Custom Branding | |||
| QR Code Record Verification | |||
| Automated Exception Analysis – Duplicate Purging | |||
| End User Record Upload | |||
| Remote Record Approval | |||
| Learning Management System Integration | |||
| Public Training Record Search Queries |
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Highlights
Powerful features designed to simplify compliance for organizations of every size.
Auto-Assign Training
Automatically assign required online courses when training records expire through our configurable training record management software.
Training Matrix Integration
Update training gap reports instantly across all locations and regions as new records meet company requirements within your training record management system.
Mobile-Friendly Access
View employee training details from any smartphone, tablet, or internet-ready device. The free mobile app lets users access certificates anytime.
Scheduled Excel Reports
Send automated daily, weekly, or monthly Excel reports to supervisors and managers, detailing upcoming expirations and compliance status.
Quick Upload
Import thousands of training records at once via Excel, then drag and drop certificate images for fast, seamless setup.
Real-Time Tracking
Monitor completions, expirations, and renewals with our intuitive training tracking software, giving you full visibility into workforce compliance.
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Cost Savings
The Training Record Management System’s ability to allow your employees to upload their own training records dramatically reduces administration costs. You can provide employees with the ability to upload records directly into their account or through the SafeTpp mobile app. They can also upload certificates directly into an online course using their webcam to take photos of their certificates and wallet cards
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The SET Safety LMS is comprehensive and versatile. Their level of customer service and support has been impressive. They are very responsive to all our questions and requests, including requests to customize features (for example, they helped us create a custom online new hire form that helped streamline our onboarding). There are also many features that have helped us improve our processes... we now build courses in-house and host them in this system; we assign and track course completions through the training matrix; we can assign access to training reports for management to better support their teams; and the list goes on. Thanks, SET Safety!
Ainsley F.
HR Coordinator
Wonderful company & top notch software! SET Safety's software has enabled my company to transition our on-boarding and orientation processes to being entirely online. It was low-stress, cost effective, and most of all user friendly. With any new software there is a slight learning curve but this was a non-issue thanks to their fantastic technical support. My overall experience with SET Safety has been overwhelmingly positive.
Marc G.
The SET Safety LMS is comprehensive and versatile. Their level of customer service and support has been impressive. They are very responsive to all our questions and requests, including requests to customize features (for example, they helped us create a custom online new hire form that helped streamline our onboarding). There are also many features that have helped us improve our processes... we now build courses in-house and host them in this system; we assign and track course completions through the training matrix; we can assign access to training reports for management to better support their teams; and the list goes on. Thanks, SET Safety!
Shauna S.
Learning and Development Manager
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SET Safety Is Proudly Trusted By
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Why Organizations Choose SET Safety
SET Safety’s training record management software delivers everything safety professionals need to manage compliance efficiently.
What sets us apart is the combination of powerful training tracking software and one of Canada’s largest online safety course libraries. With 2,000+ programs developed by 100+ trusted providers, organizations across a wide range of industries rely on SET Safety to simplify training, maintain certifications, and stay compliant.
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Industries Served
SET Safety’s training record management software and online safety training solutions support industries with the highest safety and compliance standards, including:
Construction
Oil & Gas
Transportation
Utilities
Energy
Manufacturing
And more
Companies across these sectors use SET Safety to centralize recordkeeping, manage certifications, and maintain compliance with various governing bodies.
Discover how SET Safety’s platform scales, integrates, and protects your compliance data.
Designed to Scale With You
Our training record management system grows with your workforce. Whether you have 20 employees or 2,000, the platform adapts to your size, structure, and training needs.
Seasonal fluctuations or rapid expansion are never an issue; our training tracking software is built for flexibility, convenience, and long-term scalability.
No More Juggling Multiple Systems
SET Safety’s training record management software brings all your compliance needs into one integrated platform. Manage training, store records, upload certificates, and send expiry alerts, all in a single system.
Unlike competing tools that require multiple programs to do the same job, our training record management system centralizes everything so your team can focus on higher priorities and company growth.
Cloud-Based and Mobile Accessible
Access and manage training anywhere with SET Safety’s training record management software.
Field employees can complete courses and upload certificates directly from their mobile devices. Supervisors can review records, track compliance, and assign new training in real time through our training tracking software, ensuring your team stays productive and compliant from any location.
Strict Data Protection
SET Safety’s training record management system is built to meet the highest standards of data privacy and security. Our platform complies with Canadian (PIPEDA, CASL, Alberta and BC privacy acts), U.S. (CCPA), and international (GDPR) regulations, ensuring your records remain protected at every level.
When data protection is critical, you can rely on SET Safety’s training record management software to maintain full compliance and safeguard your organization’s information.
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Frequently Asked Questions
Training record management software is a digital system that stores and tracks employee training records, certifications, and expiry dates. SET Safety’s platform simplifies compliance by automating alerts, centralizing documentation, and offering real-time visibility into workforce readiness.
Yes. Our system integrates seamlessly with your existing learning management systems (LMS) and training processes. You can import historical data, create new online courses, and track compliance across all departments without starting from scratch.
SET Safety’s training record management software automates the most time-consuming compliance tasks, like tracking expirations, generating reports, establishing work-ready crews, and assigning new training. Employees can upload certificates themselves through the SafeTapp mobile app, minimizing manual data entry for administrators.
Absolutely. Our training record management system is built to meet international data protection standards, including Canada’s PIPEDA, the U.S. CCPA, and Europe’s GDPR. Your training records and employee information remain secure, encrypted, and fully compliant at every level.
Ready to Simplify Safety Compliance?
Take control of your organization’s safety training and compliance with SET Safety’s all-in-one training record management software.
Automate your processes, stay audit-ready, and gain full visibility into every certification at any time and from anywhere.