Excel vs. Online Tracking: Why It’s Time to Upgrade Your Training Record Management

The Benefits of Online Training Record Management

Record Management Software

Do your employee training records currently live in a giant Excel spreadsheet? By moving your training records online, you open up a whole host of new functionalities and securities that can help you stop wasting time, money and energy on manually tracking employee records. Read on to learn about some of the main benefits of online tracking systems and how they can help your company’s training process.

6 Biggest Benefits of Moving to an Online Training Tracking System

  1. Everything In One Place
  2. It’s Safer
  3. Easy Upload
  4. Available Anytime, Anywhere
  5. Expiration Notifications
  6. Automate Training Assignments

Everything In One Place

There is nothing more frustrating than having to search multiple boxes, computers or storage rooms for your employee’s training records. By moving your records into an online tracking system, you’ll only have to search one place (one that comes with a robust suite of reporting suite of reporting tools, alerts, and notifications).

It’s Safer

Paper records are extremely susceptible to both water and fire damage. Records that simply live on a single computer’s hard drive are susceptible to computer crashes. By taking your training records online, you can rest easy knowing that all of your records are stored on a secure cloud-based platform, on Canadian servers.

Easy Upload

Worried about transferring all your files? Set Safety’s Training Record Management System offers an Excel or API technology that makes it quick and easy to upload thousands of training records in minutes.

Available Anytime, Anywhere

Online tracking systems allow you to access records across multiple devices, so whether you’re at your desk or on the job site, you’re able to access the information you need quickly and easily.

Expiration Notifications

Don’t wait until your employee is on the job site to find out their training has lapsed. With our easy to set up notification system, you’ll receive email alerts when an employee’s training is about to expire and how to take the required training. 90 days, 60 days, 30 days and at time of expiry, these monthly notifications are pushed out. Training-Gap reporting is available 24/7 for system administrators as well!

Automate Training Assignments

With the training matrix integration, you can set custom training requirements for each role type and location across your company. When a new profile is created, the employee will receive all the applicable training courses based on their position and location. Create your own online course library or sync our massive online training course catalog to auto-assign courses, modules, quizzes, policy sign-offs and more directly to your employees!

If you have questions about online record tracking systems or would like more information on how it can help your company, contact Set Safety today. We can set you up with a free demonstration to see if our system is right for you.

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The contents of this article is provided as information-only and does not substitute workplace training, competency, legislative or industrial requirements. SET Safety and/ or the author is not responsible for the accuracy or validity of this information. SET Safety and/or the author does not accept liability for the reliability, accuracy or completeness of the information presented. This article does not substitute legal, jurisdictional or professional advice. The reader bears all responsibility to seek professional guidance or advice on any information noted in this blog or related to the content of this blog.